Prairie Area Library System
Personnel/Policy Committee Meeting
March 6, 2006
Phone Conference @ 2:00 p.m.
The public was able to listen to conference call at meeting rooms in Coal Valley, Rockford, and Shorewood.
APPROVED MINUTES
The phone conference meeting was called to order by Penny O’Rourke @ 2:05 p.m.
Members present: Penny O’Rourke, Jo Ann Gryder, Peggy Danhof
Also present: Bob McKay, June Peterson,
Visitors: Nancy Smith arrived after start of meeting
Peggy Danhof moved and Jo Ann Gryder seconded to:
Approve the minutes from 9/20/05 as presented.
A verbal vote was taken and the motion carried.
Penny started the discussion by asking if there were any questions about the proposal. The discussion went to clarification of wording in the document on page 2 B. 3rd paragraph last sentence “participate” should be “participation.” Bob explained if the plan was approved PALS would try to pay out as soon as possible but there is some flexibility built-in. He expressed concern that State Library may cut funding in the future or state the fund balances may be deemed too high, which would be another reason to pay out quickly.
Penny noted the wording on the Application form second paragraph last sentence in bold type. “It is my understanding that this Application and my Resignation will be acted upon simultaneously by the System.” The consensus of the committee was “system” is too broad a term and they would like to see the word “system” changed to read “Executive Director.” The Board gives Bob the power to make the decisions on personnel and early retirement. At this time there is no real sense of how many might be interested in taking advantage of the proposal. Bob referred to a staff development exercise at the all-staff day/Christmas celebration a couple of years ago and it was shown that people that work at the system are very thoughtful and need some time to consider the proposal.
The committee agreed this proposal is a good idea. People need to know what is offered before making their decision. The form is very clear and succinct.
Peggy Danhof moved and Jo Ann seconded to:
Recommend to the board to adopt the early retirement proposal presented.
A verbal vote was taken and the motion carried.
Penny will be at PLA and won’t be present at the March board meeting. Peggy and Jo Ann will present the recommendation to the board at the meeting.
Peggy is planning on being at Coal Valley to work with Crystal and the finance department the day before the board meeting on Tuesday, March 21, 2006. We will make arrangements to get her signature to make a signature stamp since she will now be official treasurer.
Meeting adjourned at 2:15 p.m.
Recorded and transcribed by
June Peterson, Facility Manager/Administrative Assistant